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CORPORATE OFFICE

NORTH HOUSTON OFFICE


LaneStaffing, Inc. Recruitment Privacy Notice

LaneStaffing, Inc., and its affiliates (“LaneStaffing,” “us,” or “we”) are committed to respecting your privacy and safeguarding your personal data. Personal data, as referred to herein, is information that directly identifies an individual or renders them identifiable when combined with other data.

This Recruitment Privacy Notice (“Privacy Notice”) outlines the procedures for handling and safeguarding your personal data in the context of LaneStaffing’s recruitment processes and programs. In the event of any discrepancy between this Privacy Notice and applicable law, the law shall prevail.

This Privacy Notice pertains solely to the personal data of job applicants, potential candidates for employment or partnership, and participants in our recruiting programs and events.

By submitting your personal data to us, you acknowledge that:

  1. You have read and understood this Privacy Notice and agree to the use of your personal data as outlined herein.
  2. Your personal data may be transferred and processed globally, including in countries that may not provide the same level of data protection as your home country, as specified in this Privacy Notice.
  3. Providing requested information is voluntary, but failure to do so may result in the inability to proceed with your job application.
  4. All information you provide is accurate, and any omissions or inaccuracies may affect your eligibility for employment.

This Privacy Notice does not constitute part of any employment contract offered to candidates hired by LaneStaffing.

Personal Data We Collect

The types of personal data we collect and how we process it are influenced by the requirements of the country where the position is based and the country where you reside. If you apply to a position available in multiple countries, the data collected is determined by the requirements of all relevant countries.

Typically, we collect personal data directly from you during the online application process. This may include your name, address, contact information, work and educational history, achievements, identity documents, test results, information required for legal compliance (e.g., residence or work permits), and other data you voluntarily share. Data created by our recruiting personnel during interactions or through interactive assessment tools is also collected. We may collect photographs or videos, including those from recruiting events or the recruiting process itself. Background checks, including criminal history where permitted by law, may be conducted post-offer. We may also collect data from third parties, such as professional recruiting firms, references, prior employers, and, where permitted, employment background check providers.

Use of Your Personal Data

We collect and use your personal data for legitimate human resources and business management reasons, including:

  1. Identifying and evaluating candidates for potential employment.
  2. Maintaining records related to recruiting and hiring.
  3. Ensuring legal compliance, including public health and workplace safety.
  4. Promoting diversity and inclusion programs.
  5. Conducting background checks post-offer.
  6. Protecting legal rights and ensuring workplace safety.
  7. Engaging in McKinsey analytics for process improvement.

Legal Basis for Processing

Our processing of your personal data relies on legal grounds such as:

  1. Legitimate business interests in managing our relationship with you and assessing your application.
  2. Performing contractual and precontractual measures related to potential employment.
  3. Complying with applicable laws regarding personal data necessary for legal and regulatory obligations.
  4. Your consent for optional recruiting programs or collecting sensitive personal data for legally permitted purposes.

Background Screening

If you receive an offer, background checks may be conducted where permitted by law, and only criminal background data relevant to the role will be considered. This process is based on the need to perform precontractual measures related to establishing an employment relationship.

Data Recipients and Transfers

Your personal data may be accessed by recruiters and interviewers globally, as well as by administrative and IT personnel within LaneStaffing on a need-to-know basis. Third-party service providers may assist in recruiting processes. We do not disclose your data to third parties except for service providers supporting recruiting activities. Legal mechanisms are in place to ensure data protection, especially in international transfers.

Automated Sorting of Applications

Algorithms may be used for application review in certain jurisdictions to prioritize and sort candidates. Results are evaluated based on human judgment, considering each candidate individually.

Data Retention

If employed, personal data collected during the pre-employment period becomes part of personnel records, retained according to specific country requirements and employee privacy notices. If not employed, data may be retained for a period for system administration, research, and future role considerations. A minimal amount of personal data may be retained after that period.

Security

Industry-standard security measures are employed to protect personal data. Only authorized personnel and service providers are permitted access, with confidentiality obligations.

Your Rights

Subject to applicable law, you have rights regarding your personal data, including:

  1. Access to information we hold about you.
  2. A copy of your personal data.
  3. Portability of your data.
  4. Correction or amendment of your personal data.
  5. Deletion of your personal data.
  6. Restriction or limitation of data processing.
  7. Withdrawal of consent.
  8. Non-discrimination for exercising your data protection rights.
  9. Review of LaneStaffing’s response to your rights request.

To exercise these rights, complete the data-subject request form, email admin@lanestaff.com, or contact LaneStaffing – Legal Department, Attn: Privacy, 2211 Norfolk, Suite 150, Houston, TX 77098.

Social Media Tools

Our application process may allow you to provide personal data from third-party websites, used in accordance with this Privacy Notice.

Cookies and Tracking Technologies

LaneStaffing may use first- and third-party cookies and tracking technologies to manage our sites and services, collect analytics, and identify user preferences. Refer to our Privacy Notice and Cookie Notice for more information.

Availability in Other Languages

This Privacy Notice is available in other languages. In case of conflict between the English version and translations, the English version prevails.

Contacts

For questions or communication with our Data Protection Officers or Data Privacy Team, contact us at admin@lanestaff.com or LaneStaffing – Legal Department, Attn: Privacy, 2211 Norfolk, Suite 150, Houston, TX 77098. LaneStaffing reserves the right to modify this Privacy Notice in compliance with changes to business processes or applicable law, with updates posted on this page. Please check regularly for updates.